Click “Move” to move the selected message. Or you can type the name of any other Outlook folder that you plan to use for archiving messages. If you are using Gmail with Outlook, type All Mail in this window to select your Gmail’s archive folder (see screenshot).
Step 1: Open Microsoft Outlook, select any message in the inbox and press the keyboard shortcut Cmd+Shift+M to move the selected email message into another Outlook folder. The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Here’s a step-by-step guide that will help you emulate Gmail’s archiving functionality in your Microsoft Outlook. menu but that is no match to the simplistic option available in Gmail. You can obviously move email messages to the Archive folder through the Message > Move > Choose Folder. Microsoft has just launched a new version of Outlook with Office 2016 for Mac but there’s no built-in option to help you easily archive messages similar to what you have in Gmail. While a thread is selected in Gmail, you can press the Archive button, or hit the “e” keyboard shortcut, and the selected thread is removed from your inbox but continues to exists in the “All Mails” folder. For example, the search string “-in:inbox -has:userlabel” seeks out messages that are not in your inbox and do not have any custom labels you may have used to sort your incoming mail.The Archive feature in Gmail comes handy when you would like to preserve an email conversation forever but at the same time move it out of your main inbox. If you want to dig up messages from certain people or on specific topics you no longer care about, you can use search operators to round up mail that matches very specific criteria. Here, you can swipe each message to delete it. On the Settings screen, scroll down to “Swipe actions” and for “Left swipe,” select “Trash.”Īs for messages that were archived instead of deleted, you can find them by opening the Menu icon and selecting All Mail. The steps for changing the setting in the Gmail app for iOS are similar. Tap “Swipe actions” and for “Left swipe” select “Delete.” If you want to be warned when deleting messages, select “Confirm before deleting” on the General Settings screen. To make the Gmail app delete unwanted messages instead of archiving them when you swipe the screen, tap the Menu icon, scroll down the left pane of the window, select Settings and choose General Settings on the next screen. In the Gmail app's settings, you can choose to archive or delete messages you do not want to see in your inbox.
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